1. Why Host the SIVTTF Festival?
Hosting the South Island Veterans Tennis Teams Festival is a prestigious, high-energy event that brings significant sporting, social, and economic benefits to your club, local businesses, and town.
100+ Visiting Guests
Attracts over 100+ active master players, partners, and supporters who stay 3–4 nights in local motels, dine at restaurants, and shop locally.
$2,000 Guaranteed Grant
SIVTTF provides a guaranteed $2,000 financial contribution directly to your host club to assist with court preparation, facility hireage, and staff/volunteers.
Bar & Catering Revenue
Host clubs retain 100% of all bar sales, coffee/tea station profits, and daily food sales (sandwiches, hot toasties, muffins, morning/afternoon teas).
Turnkey Committee Support
The central SIVTTF committee manages online registrations, player grading, secret team seeding, tournament draw sheets, match balls, medals, and trophies.
2. Host Club Requirements & Facility Checklist
To successfully host 10 to 12 balanced teams (80–96 players) across 3 days of holiday tennis, a host club or regional centre generally provides:
| Requirement | Details & Responsibilities |
|---|---|
| Court Capacity & Surfaces |
8–12 Courts Minimum of 8 to 12 playable tennis courts in good condition. Court surfaces can be Natural Grass, Hard Courts, or Synthetic / Astro Turf. |
| Tournament Dates & Access |
27–30 December • Sunday 27 Dec (4:00 PM – 6:00 PM): Clubhouse open for Meet & Greet drinks, player check-in, and secret team reveals. • 28, 29 & 30 Dec (approx 8:30 AM – 5:30 PM): Daily tournament play across 9 full ties. |
| Clubhouse & Social Licensing |
Club Liquor Licence Special or club liquor licence for social drinks between 4:00 PM and 7:30 PM during the festival period. Full bar profits retained by host club. |
| Daily Catering & Dinner |
Catering & Socials • Continuous tea/coffee station for players. • Daily morning and afternoon teas. • Light lunches available for purchase (sandwiches, toasties, muffins). • Coordination of the 29 Dec Festival Dinner & Quiz (~60–70 guests) either at the clubhouse or a local booked venue. |
| Liaison Officer |
Committee Appointment Appointment of a local club Liaison Officer to sit on the central SIVTTF Organising Committee for seamless tournament coordination (Constitution Article 8.5(c)(5)). |
| Constitutional Approval |
AGM Selection Under Article 8.4(j) of the SIVTTF Constitution, future host allocations are formally presented and approved at the Annual General Meeting (AGM) held on 28 December. |
The Travelling South Island Rotation
Since 1991, the festival has celebrated 36 editions rotating across top South Island hubs. While alternating between Grass and Hard court surfaces, we are actively exploring regional expansion to ensure vibrant participation for years to come.